Introduction:
Managing a fitness facility requires real-time visibility into member activity, class schedules, and financial performance. The Gym Owners Dashboard is a centralized platform designed to consolidate essential data into one easily accessible screen.
Description:
The Gym Owners Dashboard provides an at-a-glance view of your gym's daily operations, including member statistics, financial summaries, and session tracking. The dashboard helps you stay organized, improve staff coordination, and drive performance. With real-time insights into member engagement, financial performance, and session management, it empowers gym owners and staff to run efficient, data-driven fitness businesses
Key Features:
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Top Navigation Bar
- Quick access to Contacts, Schedule, Operational Setups, and Reports
- Built-in search bar to search for members
- Quick Actions menu
- Check-in a member
- Create a charge
- Add contact into the system
- Support/help icon for assistance
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Membership Summary
- Displays active counts of Full Members, Challengers, and Limited-Time Pass users.
- For more information on how members are categorized see: Membership Categorization
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Charges Created (Month to Date)
- Financial breakdown of all revenue sources, discounts, and taxes
| Field | Description |
|---|---|
| Membership Fees | Total revenue generated from member subscriptions. |
| Sign-Up Fees | Fees charged during initial member registration (if applicable). |
| Cancellation Fee | Charges applied for early termination of membership. |
| Late Fee | Charges for late payments. |
| No Show Fee | Fees charged when members miss booked sessions. |
| Other | Miscellaneous income outside of standard fee types. |
| Credit Memo | Refunds or credits applied to member accounts. |
| Total Discounts Applied | Total value of discounts issued this month. |
| Subtotal (Before Taxes) | Total income from all charge types, minus discounts and credits, before taxes. |
| Total Taxes | Taxes calculated on the subtotal. |
| Total Charge Value | Total amount charged including taxes |
Payments Processed Month to Date
- The Payments Processed Month to Date section summarizes all payments received so far in the current month, broken down by payment method to provide a clear view of revenue collection activity.
| Field | Definition |
|---|---|
| ACH Payments | Payments made through the Automated Clearing House (ACH) network via direct bank-to-bank transfers. |
| Cash Payments | Payments received in physical currency (coins or bills). |
| Debit Card Payments | Payments made using a debit card, withdrawing funds directly from a customer’s bank account. |
| Credit Card Payments | Payments made using a credit card, with funds borrowed from the card issuer. |
| Total Payments | The total amount of all payments processed to date for the current month, across all payment types listed above. |
Sessions Today Panel
- Real-time list of scheduled sessions for the day
| Column | Description |
|---|---|
| Session | Name/type of the class or training session. |
| Time | Start and end time of the session. |
| Coach | Assigned trainer or staff member leading the session. |
| Registered | Number of participants currently registered out of total allowed capacity. |
| Check In | Click to mark attendance for registered members. |
Maintenance Tips:
- Monitor financial data regularly to stay on top of revenue trends and discrepancies.
- Encourage daily check-ins to improve attendance accuracy and member engagement.