Introduction:
The accounting feature in gymowners.com is designed to modernize and standardize financial tracking for gyms by ensuring every transaction is accurately balanced with equal debit and credit entries.
This integrated system gives gym owners and their accountants:
Clear visibility into cash flow
Improved financial accuracy
Reliable, audit-ready records
Fewer manual spreadsheets and adjustments
Description:
The Membership & Payments tab within each contact profile provides a comprehensive and organized view of a member’s financial relationship with your gym. The Memberships Table feature allows staff to view, modify, cancel, or freeze memberships with ease, directly from the member profile.
Additionally, the Activity History offers a unified and accurate record of all financial transactions—consolidating charges and payments into a single reconciliation view. This streamlined approach minimizes the risk of misinterpretation, eliminates the need to navigate between multiple screens, and improves operational efficiency.
To further support financial oversight, two new reports have been introduced: the Past Due Balance Report, which delivers a precise and actionable list of all members with balances exceeding $0.01, and the Net Income Report, which provides gym owners and managers with a consolidated overview of payments received, refunds issued, and forecasted collections.
Together, these tools enhance financial transparency, ensure financial stability, reduce administrative workload, and provide a stronger foundation for business growth.
Key features:
- Automated Journal Entries: All transactions generate balanced debit and credit entries automatically.
Linked Financial Activities: Membership sales, refunds, and adjustments all integrate seamlessly.
Real-Time Financial Statements: Instant generation of accurate Profit & Loss, Balance Sheet, and Trial Balance reports.
Audit Trail Logging: Full visibility into all transactions, including date, time, user, and entry changes.
Additional Information:
How do we use the Membership Table on the Memberships & Payments screen?
How do we use the Activity History on the Memberships & Payments screen?
What is the Past Due Balance Report?
What is the Net Income Report?